Formal steps towards a doctorate

Application for acceptance

Within 6 months after starting your work at an institute, you have to submit an application for acceptance as a doctoral candidate to the Dean of the KIT Department.
The application is started via the web portal for doctoral candidates of the Karlsruhe Institute of Technology (KIT) - Docata. Additionally, a printed version of the application must be handed in at the dean's office.
The following documents must be attached to the application.
  • The certificate of registration with KHYS - Karlsruhe House of Young Scientists ( Link)
  • A current curriculum vitae of the candidate
  • A written declaration according to Annex 5a (PDF) of the doctoral regulations
  • A written doctoral agreement (see Link (Intranet)) between doctoral candidate and supervisor (obligatory since 01-01-2015)
  • A certified copy of the degree certificate with a transcript of grades (the overall grade must be 2.5 or better)
  • Certificate of equivalence (International Students Office), if the degree was obtained at a foreign university
  • A certified translation of the degree certificate
  • Conversion of grades into the German grading system

The acceptance as a doctoral candidate is initially for three years. In agreement with the supervisor, doctoral candidates can apply for a one-year extension. 

Please send all documents by internal mail to the dean's office, building 40.12, Attn: Ms. Schweppenheiser.

  • By beeing accepted as doctoral candidate at KIT, the applicant is automatically a member of the conervsion of doctoral researchers of the KIT Department of Chemical and Process Engineering and can subscribe to its mailing list ( Link.
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Steps to the doctorate

Did the Doctoral Admissions Committee impose conditions when you were accepted as a doctoral candidate?

If that is the case, the following formal procedure applies for the conditional examinations:

  • Registration for the examination at the institute
  • Complete the form "Auflagenprüfung".
  • Hand in the completed form at the institute before the examination or bring it to the examination (depending on the agreement with the lecturer).
  • After the exam, the examiner sends the form to Ms. Schweppenheiser (Dean's Office).


Extension of the acceptance

When your acceptance expires after three years, you can apply for a one-year extension in agreement with you doctoral supervisor.

  • For that, you have to obtain your supervisor's consent to an extension (see template) and send the signed document to the dean's office before the deadline expires.